Go paperless.
Run your organization on e-Office.
A complete digital file, notesheet and correspondence system for universities, departments and public-sector organizations — move files in minutes instead of days, with full tracking from diary to disposal.
IMPLEMENTED AT
Everything your offices need to work without paper
From the dispatch desk to the head of the organization — one secure system for every file and letter.
Digital Notesheets
Create, comment and forward notesheets with attachments, references and a complete noting history.
Diary & Dispatch
Register incoming and outgoing letters with auto diary numbers, scanning and department marking.
Live File Tracking
Know exactly where every file is, who has it, and how long it has been pending.
e-Signatures & Approvals
Approve, return or forward with secure digital signatures and role-based authority.
Smart Search & Archive
Find any file in seconds by subject, diary number, department, date or keyword.
Reports & Dashboards
Pendency reports, turnaround time and department performance for management.
Alerts & Reminders
Email and in-app notifications so urgent files never sit unattended.
Roles & Hierarchy
Mirror your organization's structure — departments, designations and delegation.
Secure & Auditable
Every action logged. Hosted on your own servers so data stays within the university.
A file's journey, fully digital
The same process your offices already follow — just faster, traceable and paper-free.
Receive & Diarize
Letter is scanned at the front desk and gets a diary number instantly.
Mark to Officer
Routed to the concerned section with priority and deadline.
Note & Forward
Officers add notes and move the file up the hierarchy.
Approve & Archive
Competent authority signs digitally; the file is archived and searchable.
Features, version by version
e-Office has grown with feedback from the organizations using it every day.
Organizations running Version 1.0 can upgrade to 2.0 with their existing data and records intact.
Version 2.0
Everything in Version 1.0, rebuilt on a fresh design — with quicker file marking, instant attachments, stronger security and nothing lost while you type.
- Fresh new design NewA cleaner, faster interface that officers pick up with almost no training.
- Favourites NewSave the officers you mark files to most often and pick them in one click.
- Multiple attachments NewAttach several documents at once — they upload in the background without reloading the page.
- Enhanced security NewStrengthened protection around logins, sessions and access to file content.
- Activity log NewEvery action is recorded, so it is always clear who did what and when.
- Auto-saved drafts NewNotes are saved as you write, so nothing is lost if the browser or connection drops.
Version 1.0
The first release took the core file workflow off paper — creating files, moving and tracking them between officers, closing them on record, and keeping everyone informed by email.
- Digital file creation & movementCreate a file digitally and move it between officers, with every step recorded on the file.
- File trackingSee where any file is, who is holding it, and how long it has been with them.
- File closing with remarksClose a file with recorded remarks, so the final decision stays attached to it permanently.
- E-notificationsIssue official notifications on the letterhead, with signatory and copy-to list included.
- Email notificationsOfficers are emailed when a file reaches them, so nothing waits unnoticed in a queue.
- HOD section viewDepartment-level oversight — heads see their section's files and statistics at a glance.
- ReportsCounts of files created, processed and pending, together with the comments recorded on them.
Want e-Office at your organization?
Get a live walkthrough, pricing and an implementation plan tailored to your offices.
Let's bring e-Office to your organization
Reach out directly or send a demo request — you'll hear back within one working day.